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Senior Finance Officer

Company Nacosa
Reference # 2021056
Published 02/06/2021
Contract Type Contract
Salary Market Related
Location Century City, Western Cape, South Africa
Introduction
Networking HIV/AIDS Community of South Africa (NACOSA), a dynamic NGO in the HIV/AIDS field, is inviting suitably qualified candidates within South Africa for the following position to be taken up at Century City office – Cape Town
The position will support the USAID Finance Manager in administering financial records and preparing information for donor reporting. To ensure compliance of donor requirements, the role will also closely monitor sub-recipients financial reports, governance structures and internal controls, providing mentoring and capacity building interventions to strengthen the recipient partners control environment.
Job Functions Accounting,Finance
Industries Ngo / Non-Profit
Specification

KEY RESPONSIBILITIES

Sub-Recipient Management and quality assurance processes
•Regular assessment of the governance and financial environments and internal controls of sub-recipients. Recommend practical solutions for the sub-recipient and monitoring that the recommendations are being implemented.
•Maintaining a database of sub-recipient financial reports, including but not limited to:
oDate and completeness when a report is received.
oCommunicating with all stakeholders (sub-recipient, financial manager and programme manager) regarding late and incomplete submissions.
oDate and validity when a report has been reviewed.
oCommunicating with all stakeholders (sub-recipient, financial manager and programme manager) regarding ineligible expenses, financial risks and other matters identified.
oPerform procedures to provide assurance that expenditure claims by sub-recipients are valid and accurate, with attention to:
Cash reconciliations;
Analysing budgeted expenditure versus actual expenditure;
Substantive procedures on a sample of reported expenditure;
Maintain the asset and consumable registers
Prepare a report of findings to be communicated to management of NACOSA and the sub-recipient
•Monitor compliance of the donor requirement relating to the use of a dedicated donor bank account. Prepare relevant bank reconciliations to ensure that any inter-account transfers are done timeously.
•Prepare a payment requisition with supporting evidence, including a calculation of the next advance to fund the sub-recipient for the following month(s).
•Meet with the programme team to discuss performance (compare finance vs. outcomes) and any finance findings that could impact on performance and/or escalated by the programme specialist.
•Provide written feedback to the sub-recipient relating to the report that was received and any findings need to be clearly communicated with recommendations.
•Monitor the grant conditions (e.g. compliance with audit requirements, reporting deadlines)
•Maintain permanent files for each sub-recipient, containing the contract, budget, bank details and any changes etc.
•Maintain fixed asset registers of each sub-recipient for additions / disposals and perform on-site verifications

Mentoring and Training
•To identify and recommend sub-recipients and/or topics that require mentoring and training.
•Prepare a mentoring and training plan for sub-recipients where weaknesses have been identified via assessments, monthly reviews or other sources.
•Monitor adherence to the mentoring / training plan and to communicate feedback on progress.
•Provide on-site and off-site support to the sub-recipients in the form of training, mentoring and capacity building.

Accounting
•Use an accounting package (e.g. QuickBooks / Pastel) and Sub-Recipient MS Excel financial reports to prepare and initiate disbursements for approval;
•Use an accounting package (e.g. QuickBooks / Pastel) to record disbursements to SRs and expenditure reported;
•Prepare management, donor & audit reports to assist with reconciliations, expense analysis & budget monitoring and preparation as well as the monitoring of receivables, prepaid and payable accounts;
•Prepare adjusting entries with appropriate supporting documentation, as necessary;
•Assist with monthly and fiscal year-end closing including revaluations, accruals and adjustments for foreign exchange differences as necessary.

Audit and other
•Assist with requests for information by management, auditors, and donors;
•To provide recommendations to improve existing work processes;
•Assist with the development of finance training manuals, presentations and guidelines
•Conduct internal audit / compliance visits at selected sub-recipients
•Perform close-out procedures on sub-recipients where the grant agreement has ended
Requirements

QUALIFICATIONS, SKILLS AND EXPERIENCE

•Non-negotiable: Bachelor’s degree in accounting or related field
•Non-negotiable: Minimum of 3 years’ experience in auditing/accounting/finance
•Non-negotiable: Proficiency in Microsoft Office Suite (especially MS Excel)
•Fluent in written and spoken English
•SAICA or SAIPA articles will be highly advantageous
•Non-profit experience will be preferable but is not mandatory
•Practical experience working with audit and/or accounting software (e.g. Caseware, SAGE, Quickbooks)
•Proven experience in mentoring and training
•Ability to work with minimal supervision

TRAVEL
•Domestic travel is required – estimated 10%
Initially more travel may be required to establish the sites, once established, on-site travel should reduce as monitoring activities can mostly be performed from Cape Town
Job Closing Date 18/06/2021
   
   
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Last Updated: 28 days ago [21.06.02.21]
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